Email threads are a valuable way to discuss a time and date for meetings, events, and more. Microsoft Outlook makes it easy to schedule a meeting directly from an email thread. Below we walk through this process step-by-step.

Step 1: Open Email In Question

Click on the email you would like to start from. Once you have the correct email open, click the triple dots for “more actions” in the upper right hand corner.

Step 2: Select “Reply All By Meeting”

A drop down will appear from the triple dots. Scroll down to hover over “other reply options” and click “reply all by meeting”. Please note that this will reply to everyone that is included on your email thread.

Step 3: Edit Meeting Invite

Once you click “reply all by meeting”, an event window will appear. It may take a moment for this window to load. If specific meeting details such as date and time are included in the email, Outlook can often detect these details and will automatically select this date and time for the meeting invite. Be sure to double check these details are accurate. From this screen you can include other meeting details and add or delete attendees.

Step 4: Send Or Save Invite

Once all of your meeting details have been added to your meeting invite, you can then save or send your meeting invite. To send the invite, click the ‘send’ button in the upper left hand corner. To save the invite, you can click the down arrow next to the send button and click “save as draft” to send at a later time.

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Benefits Of Scheduling A Meeting From An Outlook Email

Scheduling a meeting from an email thread in Outlook can help save time and capture essential details. My favorite part about scheduling a meeting from an email thread is the fact that the email thread is included in the meeting description. This enables all meeting attendees to see the conversation leading to the meeting, giving better background on the discussion at hand.

Outlook can also auto detect the times and dates chosen for a meeting, which will then be applied to the meeting invite. This helps save valuable time when you are ready to schedule the meeting on your outlook calendar.

Frequently Asked Questions

Is there a way to remove anyone from the email thread when scheduling a meeting?

Yes, you can remove people from the meeting invite even if they were included on the email thread. To do this, you’ll stop at step 3 above: “Edit Meeting Invite”. Under meeting attendees, you will want to individually remove anyone you don’t want included on the meeting invite. Click their name and then hit backspace to remove them from the meeting invite.

Can I add links and attachments to my meeting invite?

Yes, you can easily add links and attachments to your meeting invite. In the meeting description, you have space to compose a message just as you would for an email. Look for the paperclip icon in the lower left hand corner to attach any relevant documents to the invitation.

Is an event and a meeting the same thing in Outlook?

In Microsoft Outlook, anything scheduled on your calendar is called an ‘event’. So whether you’ve scheduled a meeting, a phone call, or a luncheon, it will be called an event on your calendar.

Will a meeting created from an email thread show up on my Outlook calendar?

Yes, a meeting created from an email thread will appear on your Outlook calendar just as any other meeting would.